Beaumont Select

Procurement Administrator

Dublin, Ireland
€27-35k + Benefits
18 May 2017
15 Jun 2017
Job Level
Administrator, Analyst
Contract Type
Full Time

Looking for your 1st career move into Procurement?  I am looking for an enthusiastic and ambitious individual with excellent analytical and Excel skills for a client in Dublin…

Are you starting out in your professional career?  Do you have a couple of years’ experience of working within a corporate environment?  Are you looking for a fun and dynamic working environment?  Do you have excellent Excel and Data Analysis skills?  Maybe have experience of working with contracts and databases?  Then this is the job for you!!!

Having gone through a recent period of significant growth, my client is now looking to recruit an ambitious and highly analytical Procurement Contracts Administrator to support their Vendor Management and Procurement teams and manage the full life cycle of services agreements into the company.

I am looking for an individual with strong interpersonal skills and excellent attention to detail as you will be acting as an ambassador for the team when dealing with various internal and external business units and stakeholders.   You will have the ability to manage contract lifecycle processes using ERP systems such as Oracle. Be an advanced user of Excel and analyse data using Pivot Tables and V-Look ups.

Responsibilities include:

  • Responsible for the contract lifecycle management process and engaging with various teams (Business, Procurement team, IT Security, Tax and Legal)

  • Ability to read and understand different types of legal agreements

  • Responsible for managing the Contracts database and making sure the contract information is updated on a regular basis

  • Strong Excel skills knowledge of large spreadsheets, pivot tables, sorting and reporting

  • The ability to learn new systems quickly. Previous experience of contract management and/ iProcurement Oracle systems is desirable

  • Manage and control the day to day tasks for the online procurement system (Oracle iProcurement)

  • Review and release purchase orders using the Oracle iProcurement/Purchasing modules on a daily basis

  • Investigate and resolve discrepancies between invoices, good receipts and purchase orders

  • Maintain/update iProcurement Stores & item lists - includes working with Finance and Tax teams to ensure accuracy in configuration

  • On a monthly basis run and manage the Procurement Report to include the open Purchase Order Report

  • Manage the Procurement email Inbox and answer queries in a timely manner and assist users on iProcurement

  • Managing the supplier set up and change processes including verification of details and vetting of suppliers

  • Become a champion of the Procurement policy whereby you will field various questions from different internal business units

  • Work closely with the Accounts Payable function to assist in resolving invoice queries

  • Running ad hoc reports for Procurement and the Business, as required

  • Manage and upgrade standard Procurement document templates on the Procurement community page

  • From time to time, work closely with Category Managers or the Director of Procurement on specific Procurement related projects

  • Excellent interpersonal, written and verbal communication, planning and time management skills and proactive nature

  • Proven ability to work to deadlines, prioritise, and perform as part of a team to meet team objectives

  • Monitor responses and manage requests for information ensuring appropriate and timely responses are provided

Essential Competencies:

  • Ideally will have 1-2 years’ experience of working in a Procurement/Commercial function in the Services Industry

  • Have working knowledge of an ERP system ideally Oracle Purchasing/iProcurement

  • Excellent communication skills

  • Logical and strategic thinking

  • Strong relationship management skills

  • Highly motivated and enthusiastic with a desire to learn

  • Desire to work in a dynamic team environment

  • Excellent Excel

  • Excellent attention to detail

Beaumont Select is a leading Supply Chain & Purchasing Recruitment Agency for permanent and interim staffing solutions. We support a primarily blue chip client base, in the provision of experienced Supply Chain & Purchasing Professionals; successfully resolving their Purchasing Recruitment demands. We have a proven track record in purchasing recruitment and are a leading purchasing recruitment agency.  Complying with the BERR Beaumont Select are an Employment Agency and an Employment Business