Procurement Category Manager - IT | University of Surrey

Competitive Salary
25 Sep 2018
25 Oct 2018
Specialist Area
Category management, Procurement
Job Level
Contract Type
Full Time

Procurement Heads is proud to be working exclusively with the University of Surrey to source a Procurement Category Manager - IT. A brand new role set up to look after all areas of IT services.  

Job Purpose  

  • The role Is the primary Procurement Team contact point for IT, supporting the IT Senior Management team in general, on procurement related matters. The role purpose is to establish effective and best practice procurement strategies, processes and controls in respect of IT services and capital projects.
  • The Role Goal for this typical £12m -£15m annual spend, is to provide both strategic and operational support to help secure timely service delivery, help mitigate identified risks, optimise value for money, support the efficient and cost effective purchase of goods and services and align this with the University’s, IT and Procurement Strategies.

Key Responsibilities  

  • Provide procurement leadership or support for the appointment of third party suppliers in line with the University Purchasing Policy.
  • Where it is deemed appropriate, work towards greater product standardisation and hardware manufacturer rationalisation to reduce costs and enhance value for money.
  • Review opportunities for greater deployment of e-procurement technologies and approaches, including e-supplier catalogues, e-invoices and e-auctions.
  • Lead or provide support /advice on major sourcing option reviews and projects including insourcing, outsourcing and shared services and work with IT management to identify, develop and deliver education, awareness and training around a broad range of procurement topics including, Sustainable Procurement, effective contract management, effective longer term supplier relationship management; contracting; negotiation etc.
  • Lead review and development of improved contracts database and management systems to provide greater visibility of managed contracts and contract performance
  • Work with IT Senior Management to annually identify and agree cost reduction targets and prioritise resources on those projects / categories that will deliver against said targets. Agree specific category plans, including resources, timelines and process to achieve goals.

All employees are expected to...  

  • Positively support equality of opportunity and equity of treatment to colleagues and students in accordance with the University of Surrey Equal Opportunities Policy.
  • Work to achieve the aims of our Environmental Policy and promote awareness to colleagues and students.
  • Follow University/departmental policies and working practices in ensuring that no breaches of information security result from their actions.
  • Ensure they are aware of and abide by all relevant University Regulations and Policies relevant to the role.
  • Undertake such other duties within the scope of the post as may be requested by your Manager.
  • Work supportively with colleagues, operating in a collegiate manner at all times.

Planning & Organising  

  • Has discretion to take a pro-active approach to achieve desired results, provided those actions are consistent with the broader IT, Procurement and Finance strategies, as well as any guidance provided by the IT and Procurement Directors. They will work in a relatively independent manner, organising and prioritising their work in order to deliver an effective and professional service.
  • Is expected to provide a professional and timely procurement service to internal customers, ensuring procurement decisions are at all times based on maximising value for money and sustainability, minimising risk and optimal quality/delivery of required goods and services. The post holder is expected to take the lead, or professionally guide, advise or provide Procurement Policy assurance, on all procurement aspects of University projects, providing consistent, meaningful and legally-compliant advice on procurement strategies for those projects.

Problem Solving & Decision Making  

  • Must ensure University procurements comply with all relevant procurement related legislation, the University Finance Regulations and Purchasing Policies. They are required to have a good understanding of these procedures, regulations and related case law and to provide colleagues with guidance on compliance where appropriate
  • The post holder is expected to provide advice and solutions to routine day-to-day problems within the specialist area in which they are familiar.  Resolution for these issues will usually be found through referring to their previous experience and technical knowledge of similar problems or through making reference to and applying procurement processes, departmental policies and procedures.  When faced with new issues, they are required to identify the nature of the problem or issue through analysis and to apply reasonable personal initiative and judgement (where past experience does not apply) to identify a suitable and timely resolution and refer any particularly complex, contentious and potentially non-compliancy issues to the Director of Procurement for guidance and direction.

Continuous Improvement  

  • A significant part of the role is to be the functional procurement expert and leader and to understand current procurement processes and practices and develop and implement improvement changes or make recommendations to improve. Typically improvement scope will include procurement sourcing, tendering and contracting processes; contract management approaches; vendor reduction initiatives and e procurement efficiencies such as purchase to pay processes and e catalogues.


  • The post holder is part of the Procurement Team and the goal is to help deliver the Procurement Strategy and goals and support the delivery of the IT strategy. Procurement Policies are developed by the Director of Procurement and the post holder is responsible and accountable for local delivery.
  • Local savings and value add goals are agreed and the post holder has a great degree of local accountability in determining, with the customer, how they are delivered and how projects are prioritised.
  • There is minimal supervision with light touch coaching and guidance with two way discussion as the preferred management style.

Dimensions of the Role  

  • The post holder is expected to work with business areas in a proactive manner to identify procurement value for money (VfM) opportunities, prioritising those spend categories which will impact most on the University’s operating result, and then to formulate and implement plans to realise those savings and efficiencies. Such plans will include the development of policies, category plans and standards for particular commodities, designing and managing appropriate procurement processes for those commodities and managing, or advising the Contracts Managers, on the procurement elements of preferred supplier relationships. All procurement savings and value add are required to be accurately recorded and reported by the post holder in a timely manner.
  • Whilst the post holder does not have any direct line management responsibility, they are expected to mentor and support members of the IT teams involved in procurement activity and to act as a source of advice and guidance to them and to the wider

Supplementary Information  

  • The post holder will need to demonstrate strong communications skills, in order to successfully negotiate with other University colleagues and influence them to maintain due diligence and realise optimum value for money

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