Procurement Manager - Facilities and Operations

Location
London
Salary
Competitive rates of pay apply
Posted
14 Nov 2018
Closes
23 Nov 2018
Specialist Area
Operations, Procurement
Job Level
Manager
Contract Type
Permanent
Hours
Full Time

The role is a newly created role within the Finance Department which is adding procurement management to its responsibilities. Finance is responsible for accounting, audit and budgets but also other operational responsibilities such as grants management and travel management. Globally it is the largest OSF operations team with over 80 staff.

The Procurement Manager provides leadership for all procurement within the Open Society Foundations’ hub and regional offices and is responsible for aligning procurement with organisational objectives, achieving maximum value, the overall procurement strategy and identifying and evolving best practices.

The Procurement Manager works with each office to lead sourcing and procurement efforts including supporting internal stakeholders from initial need identification to post-delivery review. In regions where local requirements dominate, the Procurement Manager will apply their knowledge and expertise to complement local knowledge.

Typical duties and responsibilities:

  • Update, revise and ensure compliance with procurement policies
  • Create and improve best-practice based procurement processes (e.g. leadership of high-value/strategic sourcing efforts)
  • Analyse OSF procurement to identify and realize cost-saving and cost-reduction opportunities
  • Assist and advise internal stakeholders to secure advantageous terms. Assistance includes tendering, negotiation, contract award and management, supply chain engagement, stakeholder engagement and ongoing contract management.
  • Lead on large procurement and secure cost savings in sole source situations
  • Ensure procurement is legally compliant
  • Manage procurement software applications
  • Perform risk management for supply contracts and agreements
  • Review requested purchases for compliance with the procurement policy and prudent business practices, and approve or decline them
  • Develop benchmarks and scorecards to be used for continuous improvement
  • Ensure clarity of procurement specifications and expectations
  • Provide procurement training and develop training materials
  • Provide reports on procurement to management including category, department and location.

To be successful, you should have at least 5 years’ experience in a procurement and sourcing role, have experience leading tender’s worth over £1M and hold a qualification in procurement and supply e.g. Professional Diploma in Procurement and Supply.   

For further information and to apply, please visit the employment page on our website.

Closing date: 23 November 2018.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.