The Hospice Quality Partnership (HQP), based in Macclesfield, Cheshire, is an innovative and exciting social enterprise that, over four years, has brought together more than 75 hospice and affiliate Partners, including Sue Ryder, from across the UK. Our Partners own the company and work together to reduce costs through shared procurement, so freeing more money for vital frontline care services for patients and families.
With a combined spend of >£616m, Partners enjoy the buying power of working at scale to purchase goods and services, without sacrificing any of their independence.
We have ambitious growth plans and are looking to appoint an exceptional Purchasing Manager to join our expanding Purchasing team, dedicated to delivering ever greater value to the Partners. The successful candidate will be responsible for the provision of centrally negotiated contracts, which maximise value and reduce the cost for our Partners.
Our ideal candidate will be:
- CIPS qualified, preferably at Level 4,with at least 5 years purchasing management experience
- A self-starter with an enthusiastic ‘can do’ attitude, who enjoys being part of a team
- Experienced in a fast paced and agile environment
- Able to evidence good business acumen and fiscal appreciation
- Able to evidence their ability to influence at all levels of the organisation, Partners and Supplier Partners
- Experienced in and have the ability to juggle a broad range of categories
- Skilled in communication and negotiation, with an analytical approach
- Proficient in the drafting of legal contracts
- Possess the tenacity and resilience to succeed within the social enterprise marketplace
- Proficient in data sourcing and analysis
In return we will offer a competitive salary and will support any future study or ongoing professional development. So if you would like to use your skills to make a real difference, please read the job description below and then send your CV and covering letter explaining why you would make a great addition to our team, for the attention of Nicola Stout at firstname.lastname@example.org.
Closing date for applications is Friday 15th February. It is anticipated that interviews for this position will be held week commencing 25th February.
JOB TITLE: Purchasing Manager
REPORTS TO: Managing Director
- Effective negotiation of procurement contracts.
- Management of supplier network.
- Liaison with the hospice and affiliate partner senior users and procurement champions
- Work to develop engagement and alignment across the business
- Maximise purchasing leverage.
- Assist in the development of the purchasing strategy
The Hospice Quality Partnership
The Hospice Quality Partnership Ltd (HQP) was formed in October 2014, because of the work of 30 hospices from the North West and Essex, who spent a year looking at ways in which independent charitable hospices from across the UK could work together to reduce costs, whilst maintaining their independence.
Recognising the ‘perfect storm’ facing hospices of rapidly rising and complex demand, declining Government funds and ever more competitive demand for voluntary income, these hospices knew that now is the time to grasp this opportunity.
HQP is a company limited by shares, with the shares owned by the partner hospices it serves. It also has several affiliate partners from other sectors who participate in the collective purchasing, but do not own the company.
HQP’s purpose is to deliver additional monies and resources to frontline care through collective buying. This is achieved by:
- Reducing Costs/driving savings:
- Economies of scale through collective procurement.
- Procurement advice and support, improving efficiency and risk management.
- Reducing opportunity cost.
- Reducing indirect/process costs.
- Improving quality of service from suppliers – buying power.
HQP has 75 hospice and affiliate partners from across the UK, including Sue Ryder, with a combined spend of > £616m. This means that we have already secured significant buying power in the market.
Our suppliers are keen to tap in to this significant level of spend – the hospice sector is now valued at > £1.4bn – and are also keen on the brand value of working with hospices. As a result they will offer:
- Savings due to increased volumes.
- Access to products and services not available to individual partners.
- Expertise, advice and data not available to individual partners.
We currently offer agreements in the following categories – all key areas of spend for our partners.
- Medical hygiene equipment/consumables.
- Catering supplies and equipment.
- Managed print services.
- HR Systems.
- New builds/refurbishments/small building works.
- Lottery management services.
- General waste.
By negotiating on behalf of our partners, we offer competitive supply arrangements, using local, regional and national partners, providing our hospices with significant savings.
As part of our negotiations with suppliers we will also always seek to reduce process costs, to reduce the hidden but extensive cost of invoicing and staff time associated with purchasing.
Once the agreement is secured with an approved supplier or suppliers, the hospices ‘call off’ the contract with the supplier, retaining direct control over their supplier relationships, but with the support of HQP. HQP manage the overall relationship with the supplier/s through framework agreements, setting KPIs and holding regular review meetings.
Within HQP, Advisory Groups support the selection of supplier partners, to ensure that our offers are appropriate to our partners’ needs; and these groups will also provide vital feedback in to the supplier relationship management process.
HQP is a non-compliant model and so purchasing by partners is driven entirely by the quality of our offers across the total cost of ownership, with an emphasis on competitive pricing; and the sales efforts of our supplier partners, with support from the HQP team.
Partner engagement and effective supplier management is therefore a key responsibility of this role, working closely with the wider HQP team.
Purchasing is responsible for the provision of centrally negotiated contracts, which maximise value and reduce cost for the partners.
KEY RESPONSIBILITIES and PRINCIPAL ACCOUNTABILITIES
Purchasing: - Develop and Implement a Purchasing plan
- To develop and implement a purchasing plan to ensure that areas of common spend are under fixed term contracts, based on evidenced pre-commitment from partners.
- To build and lead partner Advisory Groups as expert inputs to the purchasing plan and ongoing.
- To tender or market test all areas of spend in line with the purchasing plan
- Ensure all contracts are negotiated to minimise commercial risk to HQP and its partners.
- Ensure the purchasing plan reflects best purchasing practice.
- Work with affiliates and related organisations to implement their quick win solutions / opportunities.
Supplier Management: - Ensure that the suppliers are delivering according to the contract objectives and maximising conversion in terms of partner spend
- To check that the contracts are maximised in terms of take up and performance.
- Develop purchasing processes, policies and procedures to maximise efficiency and effectiveness.
- Ensure successful communication and implementation of contracts.
- Implement SLA reviews with core suppliers and develop a supplier performance management system.
Hospice Partners: - Maximise engagement with negotiated contracts and influence the key stakeholders to embed group purchasing contracts within the business.
- Working closely with the Partner Support Manager, develop excellent working relationships with partners to ensure that the contracts are maximised in terms of take up.
- Understand partner business needs and local issues.
- Hold workshops with key users within the Partnership to educate, develop and seek feedback.
- Raise awareness of HQP within the partner businesses and celebrate successes.
- Visit Stakeholders as required.
- Develop engagement across the partner businesses, acting as the interface between the suppliers and the partners.
- Assist in the production of framework agreement marketing materials, including buyers’ guides; case studies and contributions to the monthly online newsletter.
Measurement: - Ensure the delivery of savings and rebate income
- Produce monthly spend, savings and rebate income reports.
- Produce quarterly framework agreement statistic reports for the Board.
- Provide budgeting data, guidelines and support to the MD.
- Benchmark invoices to ensure competitive pricing.
- Audit spend, rebate and saving reports to ensure accuracy.
Minimum 5 years in Purchasing
Talents, Skills and Knowledge
Skills and Knowledge
- Proven track record in Purchasing, including sourcing, contracting and contract management
- Excellent communication and negotiation skills
- Influencing skills
- Analytical approach
- Ability to influence at all levels of the organisation and supply chain
- Stakeholder engagement for business and sourcing solutions
- Financial appreciation and good business acumen
- Spend data analysis
- IT literate
- Project management skills
- Good legal knowledge and ability to negotiate contract T & Cs
- Ability to juggle broad range of categories
- Flexibility – adjusting range to suit varying situations
- Cross-functional team engagement
- Team player
- Enthusiastic ‘can do’ attitude
- Fast paced and quick moving
- Flexible and adaptable
- Driven and results orientated
- Persuasive and independent minded
- Forward thinking
- Detail conscious
- Logical methodical approach